Mountains To Sea Inspections - 53 First St., Asheville NC 28803 - (828)712-2867

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HOA Maintenance Inspections

The Rise of the HOA - Credit Mitch Moccia
Infographic by: Mitch Moccia via HOATown

Statistics on HOA's in North Carolina

In 2016 it was estimated that there were 13,900 homeowner's associations in the State of North Carolina and 342,000 HOA's nationwide! Of those associations in NC, it is estimated that there are approximately 2.8 million people living in those associations with a property valuation nearing $225 BILLION!!! These assets will only appreciate if these homeowner associations maintain their common element!

With such a staggering amount of money on the line homeowner associations and the Boards that run them can not risk leaving the common element unattended to. However, day in and day out HOA's spend an inordinate amount of money having to do major repairs instead of maintenance because they do not have a solid handle on the maintenance needs of their common element.

It is cheaper to maintain than repair…Every Builder, EVER

Your HOA Needs To Be Performing Regular Maintenance Inspections

The fact is that most HOA’s are relying on a volunteer to walk the common element or a property manager to walk the common element and report on needed maintenance items. Unfortunately, in the vast majority of these situations those performing the inspection lack the technical expertise to properly inspect the common element and misdiagnose what it is they are inspecting. When this happens items that might need immediate attention are not looked after and instead of a cheaper repair taking place it becomes a major problem. By hiring Mountains To Sea Inspections you get the following:

  • Honesty – An impartial 3rd party inspector licensed in the State of NC
  • Experience – Our inspectors performed over 600 inspections in 2018
  • Insured – We carry E&O insurance and stand firmly behind every single inspection we perform!

When is a Repair Considered Maintenance VS When is a Repair Part of Capital Reserves?

As you may be aware of by now, your homeowner’s association should be working with two separate accounts:

  1. Operating Funds
  2. Reserve Funds

What are these two accounts and how do they differ?

Operating Account

We all know that HOA’s have a ton of ongoing contracts to help keep up the grounds of the homeowner’s association, to maintain pools and playgrounds, maintenance needs, property management, etc. For the most part all of these ongoing maintenance needs for the HOA are handled through the association’s Operating Account. The budgets for these expenditures are set yearly and our funded through homeowner association fees.

Capital Reserve Account

Every homeowner’s association has LARGE maintenance items when the cost of these items are considered. Such items might be:

  • Paint Building Exteriors
  • Maintain and Repair Ashpalt
  • Maintain and Repair Concrete walkways and pads
  • Re-Roof Buildings
  • Resurface pools

These lists can be quite long depending on the size of the HOA and the amenities the HOA maintains. The Capital Resrve account is funded through homeowner association fees and the amount of contribution should be set by performing a capital reserve study with a 25 to 30 year outlook. As a rule of thumb, any maintenance item whose total repair cost or installation cost would exceed 10% of an HOA’s annual budget should be considered a Capital Reserve expenditure and be included as part of the HOA Capital Reserve Study.

Schedule An Appointment Today

Your HOA should be funded properly and providing a proposal for your HOA is free of charge.

HOA Maintenance Inspection Items

At Mountains To Sea Inspections, we pride ourselves on providing the most comprehensive digital maintenance inspection report to your Board and Management Team to enable them to make the best decisions regarding the up-keep of your association’s common element. Below is just a sampling of items we inspect from a list of over 100 items.

Asphalt Maintenance

Road Maintenance

One of the biggest budget busters anywhere! The maintaining of pavement has caused more special assessments than any single item on this list! Properly maintaining asphalt will extend the useful life by many years.

Roof Maintenance

Roof Maintenance

Number 2 on our budget buster list, roof maintenance! Your association’s roofs are the first line of defense between your buildings and mother nature. Properly maintaining your roof coverings will pay huge dividends.

Exterior Maintenance

Exterior Siding Maintenance

Number 3 on our budget buster list, exterior maintenance! For exteriors to last they need to be maintained and painted on a regular schedule. Let our report help your Board of Directors schedule that by knowing the need now.

Signage Maintenance

Signage Maintenance

Not in the top 3, but signage is another area where you might be surprised by the associated costs for replacement. During your HOA Maintenance Inspection we will thoroughly inspect all signage.

Exterior Lighting Maintenance

Exterior Lighting Maintenance

Electrical contacts and sensors wear out over time, especially in an exterior application. As a homeowner you do not realize when one of these items is in need until it fails.

Storm Drainage Maintenance

Storm Drainage Maintenance

Here is an item that gets neglected all the time and is usually brought to your attention through enforcement with local government agencies. Proper maintenance and operation of these storm water control features is required in most cities.

Schedule An Appointment Today

Your HOA should be funded properly and providing a proposal for your HOA is free of charge.

Asheville Office Location – 53 First St., Asheville, NC